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2024-25 Guidelines
- Link to full Guidelines document (Provost's Office)
- Selected sections linked below.
Section A. Overview
- A.1 Introduction
- A.2 Levels of Review
- A.3 Final Recommendation/Decisions
- A.4 Eligibility to Vote on a Promotion Review Committee
- A.5 Expectations for Eligible Voting Members of Promotion Review Committees
- A.6 Minimum Number of Eligible Voting Members for Promotion Review Committees
- A.7 Areas of Review
- A.8 Eligibility to Write a BC/EC Statement
- A.9 Eligibility to Write a BC/EC Chair’s Statement
- A.10 Minimum Amount of Qualifying Service at UT Austin
- A.11 Professional Impact of COVID-19
Section B. Criteria for Promotion of Tenure-Track Faculty Members
- B.1 Years of Probationary Service at UT Austin
- B.2 Accomplishments in Rank
- B.3 On-Time Promotion Review of Tenure-Track Assistant Professors
- B.4 Accelerated Promotion Review of Tenure-Track Assistant Professors
- B.5 On-Time Promotion Review of Tenure-Track Associate and Full Professors
- B.6 Tenure-Track Instructors in a Probationary Status
Section C. Criteria for Promotion of Tenured Faculty Members
- C.1 Effective Years in Rank at UT Austin
- C.2 Accomplishments in Rank
- C.3 On-Time Promotion Review of Tenured Associate Professors
- C.4 Accelerated Promotion Review of Tenured Associate Professors
- C.5 Tenured Associate Professors Invoking the Right to Review
- C.6 Expectations for Promotion for Tenured Faculty w/ Extended Time in Rank
- C.7 Progression of Promotion Review Cases through Levels of Review
- C.8 Recommendation Options for Review of Tenured Associate Professors
Section D. Department Chair and Dean Responsibilities
- D.1 Familiarity with Written Guidelines
- D.2 Unbiased Review
- D.3 Additional College/School Guidelines
- D.4 Managing Dossier Preparation for Faculty with Joint Appointments
- D.5 Conflicts of Interest
- D.6 Eligibility to Serve as Department Chair for a Promotion Review
- D.7 Eligibility to Serve as Dean for a Promotion Review
- D.8 Peer Teaching Observations
- D.9 Candidate Meetings
- D.10 Selecting External Reviewers
- D.11 Soliciting External Letters
- D.12 List of Internal Review Committee Members
- D.13 Verification of Dossiers
- D.14 Participation in Review Committee Deliberations
Section E. Candidate Responsibilities
Section F. University Obligations
Section G. Promotion Dossiers
- G.1 Promotion Review Voting Sheet
- G.2 Dean’s Statement
- G.3 Department Chair’s Statement (if applicable)
- G.4 Other Statements (if applicable)
- G.5 Curriculum Vitae (CV)
- G.6 Teaching | (a) BC/EC Statement
- G.6 Teaching | (b) Candidate's Statement
- G.6 Teaching | (c) Summary of Average Ratings from CIS/CES
- G.6 Teaching | (d) List of Peer Teaching Observations
- G.7 Research | (a) BC/EC Statement
- G.7 Research | (b) Candidate's Statement
- G.7 Research | (c) Summary of External Research Grants (if applicable)
- G.7 Research | (d) Five Most Significant Works Completed in Rank
- G.7 Research | (e) Summary of Selectivity of Publication/Performance Venues
- G.7 Research | (f) Summary of Selectivity of Publication Outlets/Performance Venues
- G.8 Mentoring | (a) BC/EC Statement
- G.8 Mentoring | (b) Candidate's Statement
- G.8 Mentoring | (c) List of Membership on Graduate Student Committees
- G.8 Mentoring | (d) List of Postdoctoral Researchers Mentored
- G.9 Service | (a) BC/EC Statement
- G.9 Service | (b) Candidate's Statement
- G.10 Letters from External Reviewers
- G.11 Additional Statements
- G.12 (1) Supplemental Materials:
- G.12 (a) Optional COVID-19 Professional Impact Statement (if applicable)
- G.12 (b) Students’ Written Comments from Course Evaluation Surveys
- G.12 (c) Peer Teaching Observations
- G.12 (d) Teaching Evaluations from Other Institutions (if applicable)
- G.12 (e) Teaching Portfolio
- G.12 (f) Five Most Significant Works Completed in Rank
- G.12 (g) Documentation Supporting the Status of Forthcoming Works (if applicable)
- G.12 (h) Book Reviews (if applicable)
- G.12 (i) Mid-Probationary Review Report (if applicable)
- G.12 (j) Comprehensive Periodic Review Report (if applicable)
- G.12 (k) List of Materials Sent to External Reviewers
- G.12 (l) Sample Solicitation Letter Sent to External Reviewers
- G.12 (m) Correspondence from External Reviewers Who Did Not Provide an Evaluation (if applicable)
- G.12 (n) Letters Solicited from Close Collaborators Requested by the Candidate (if applicable)
- G.12 (o) Unsolicited Letters Received Before BC/EC Review (if applicable)
- G.12 (p) Unsolicited Letters Received After BC/EC Committee Review (if applicable)
- G.12 (q) Additional Materials Required by Secondary Academic Units (if applicable)
- G.12 (r) Other Supplemental Materials Provided by the Candidate (if applicable)
- G.12 (s) Complete Documentation of Other Works in Rank
- G.12 (t) Works In-Progress or In-Preparation (if applicable)