Each faculty member completes an annual Faculty Activity Reports (FAR) at the beginning of the fall semester. An Evaluation Committee (composed of tenured faculty) reviews FAR materials, assigns performance ratings to each faculty member, and submits a collective annual report to the Department Chair, who discusses individual FAR results with faculty members during annual review meetings.
For detailed information on the policies and procedures of this review, please refer to the Provost's Guidelines for the Annual Review of Faculty.
Exceptions
The Faculty Annual Review is not required for faculty in the following circumstances. Please note that faculty with an approved personal circumstance flag for the review period should still be evaluated.
- Faculty who hold certain titles, such as Specialists, Instructors, or any Adjunct faculty
- Professional-track faculty who are appointed less than 50% time for the year
- Faculty who are under modified service
- Faculty who are retired or are under phased retirement
- Faculty who are on approved, non-academic leave without pay for the entire academic year under review
- Faculty who are 100% in an administrative position
Required Materials
- Publications Database Update
- Please update your publications via the following link:
- Publications can be added one at a time or through a batch upload process.
- The Publications Database is separate from the Faculty Activity Report (FAR), but publications entered in the database will populate in the FAR (no need to enter again in the FAR).
- Please certify your publications, creative works, and other scholarly works.
- The faculty publications database allows faculty members to assign proxy users who can add, edit, and delete public information prior to the faculty member certifying the publication list.
- Faculty Activity Report (FAR)
- Access via: https://utdirect.utexas.edu/apps/provost/far/
- Complete all sections. Help instructions are located above the academic year on the FAR home page.
- Research data is now available for import.
- Please upload the following materials in the Supplemental Materials section of the FAR:
- Current CV
- CES reports of student course evaluations, including all written student comments
- download “Report A” from Explorance Blue
- Teaching assessments (expert evaluation, peer observation, reflective teaching observation) - if applicable
- A statement describing mentoring activities as well as training and professional development faculty undertake to become more effective mentors. Additional information can be found in the September 2023 emails from the Associate Dean for Faculty Affairs on Mentoring as part of TT/T Faculty Reviews and Mentoring as Part of Professional-Track Faculty Reviews.
- Summary statement of professional accomplishments (tenured faculty only)
- Any other documentation directly relevant to the record of teaching, scholarship, or service (optional).
Timeline
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September 1 - October 1
- CNS Faculty Affairs notifies departments that the FAR site and the Publications Database are open for submissions. Faculty submit their faculty activity reports and certify their publications as applicable.
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October 2 - December 1
- The Evaluation Committee assesses annual review materials, meeting with the Department Chair to determine the final rating and proposed workload for each faculty member. CNS Faculty Affairs sends departments their Faculty Annual Rating spreadsheets.
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Dec. 15
- The Faculty Annual Review Rating spreadsheet is due to CNS Faculty Affairs. The College may further review the materials and make a separate recommendation.
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Jan. 8 - 22
- The Department Chair communicates results to the faculty member, stating the rating category and advising the faculty member of any areas that need improvement. The Department Chair rating shall be final in the event of a disagreement with the Evaluations Committee. The communication to the faculty member shall clearly articulate the basis for disagreement with the committee evaluation, if applicable.
Performance Ratings
- Exceeds Expectations - a clear and significant level of accomplishment beyond what is normal for the institution, discipline, or unit.
- Meets Expectations - level of accomplishment normally expected.
- Does Not Meet Expectations - a failure beyond what can be considered the normal range of year-to-year variation in performance, but of a character that appears to be subject to correction.
- Unsatisfactory - failing to meet expectations in a way that reflects disregard of previous advice or other efforts to provide correction or assistance, or involves prima facie professional misconduct, dereliction of duty, or incompetence.